Friends of Jenkins Ferry Battlefield
Executive Committee Meeting Minutes
September 7, 2014
Organized in January 2011, after filing incorporation papers and receiving our 501(c) (3) plans began on the commemoration of the battle of Jenkins Ferry for April 2014. The event was a success with many vendors, reenactors, information booths, and an estimated attendance of over 1500 from all across the country. The original officers having served until after the event. New officers were elected.
The newly elect officers met Sept. 7, 2014, 2:00 pm at the Sheridan Church of Christ. Members present were Richard Jenkins, DeeLois Lawrence, Danna Carver, Roy Wilson, Janet Wallace, Jerrell Harper and Dot Hardage.
Using the existing by-laws, the group elected the following as officers, President: DeeLois Lawrence, Vice-President: Jerrell Harper, Secretary: Danna Carver, Treasurer: Janet Wallace. Richard Jenkins, Roy Wilson and Dot Hardage will serve as members at large.
Danna Carver had started revisions of the by-laws before the meeting. Janet Wallace made a motion to present the revision to the general membership.
The discussion then turned to Battlefield issues. Mrs. Lawrence reported a conversation she had with Mark Christ from Arkansas Historic preservation. Mr. Christ had expressed a need for the organization to begin work on interpretive markers offered by the Arkansas Sesquicentennial Commission. The markers would be placed on and around the Battlefield in places where we could obtain permission from the land owners. Potential sites were mentioned. President Lawrence appointed Roy Wilson as chairman of the committee and let him pick others to help with the project..
We will need to raise money to help pay for the markers.
The officers voted for the group to participate in Timberfeast the first weekend in Oct. This would be good chance to raise money for the organization.
There will be a Heritage Day at the Grant County Museum in early May. Jerrell Harper was appointed as chairman of the committee to arrange the FOJFB involvement. We can sell food to raise money for the organization.
The next meeting of the general membership will be Nov. 18, 2014.
Meeting adjourned 4:00 pm.
November 18, 2014
The Friends of Jenkins Ferry met Nov. 18, 2014. New officers were recognized.
DeeLois Lawrence (President), Jerrell Harper (Vice President), Danna Carver (Secretary), Janet Wallace (Treasurer), Richard Jenkins, Dot Hardage, and Roy Wilson (members at large).
1. Mr. Harper reported the Temberfest event was a success.
2. Work on obtaining (7) Sesquicentennial markers with wording on each side, the (7) markers are
There had been a recent meeting of the Parks Department which DeeLois Lawrence, Jerrell Harper, and Richard Jenkins had attended. The Parks Department indicated they were interested in working with FOJFB to develop the area, but stated they could not purchase the entire battlefield but aim to obtained easements to key areas. It was also stated they would not employ imminent domain or forcibly obtain property.
The landowner would have no liability for the easements the liability will belong to the State Parks Dept.
The FOJFB will host a "school days" Living History at the park May 1, 2015.
January 29, 2015
The next meeting we continued the discussion of the upcoming events with reports from the committee chairpersons:
1. The collections historical articles and photos and how they are to be preserved.
2. The sesquicentennial Markers -The State Highway Dept. and Lake Catherine State Park has been contact in order to obtain permission for placing the markers. All paper work should be turned in in the next 2-3 weeks.
3. Plans for school days planned for May 1, 2015 are being finalized with 250 to 300
4. Heritage Day at the Grant County Museum May 2, The Friends of Jenkins Ferry will be the only food vendor.
5. Secretary Danna Carver reported on our membership. We have several who need their contact information updated
6. Motion was made to have the March meeting at Leola City Hall. Motion passed.
7. FOJFB will participate in National Park clean-up day in April.
March 17, 2015
We met at the Leola City Hall. The idea was to try to have the meetings in different locations so more people could attend. Also several of the landowners live in the Leola area.
The President dispensed with the reading of the minutes and other reports as we had Dr. Carl Drexle, archaeologist at Southern University at Magnolia and Mr. Jeff King, from the planning and development department for the Arkansas State Parks system.
The two gentlemen gave an overview of recent actions. Dr. Drexler stated he has mailed over 30 letters to landowners of the battlefield asking if they would permit an archaeological assessment. Reaction was mixed. The Parks Dept. are especially interested in two locations, but the landowner was not interested at that time in permitting examination of his property. Some owners was concerned about liability issues and he had explained that the State Parks Department would be responsible for all liability issues. Dr. Drexler stated he would continue the negotiations. Also of concern was what would happen to artifacts that might be taken from the area. Mr. Drexler stated that although the items would be the property of the state but a long term loan could be arranged with the Grant County Museum.
Mr. King had a detailed map of the area showing the names of the property owners and the area of most interest. He was pleased with the preservation plan and will corporate with Dr. Drexler as they try to follow the plan.
Jan Arends of Iowa made a surprise visit at the meeting. President Lawrence thanked Ruby Smith and Terrie Davis, wife of the Mayor of Leola for their attendance and refreshments. In the absence of Secretary Danna Carver, minutes were taken by Mr. Roy Wilson.
April 21, 2015
We held a special meeting in April in order to finalize the plans for school days: May 1 at the park, and May 2 for Heritage Day at the Grant County Museum.
There will be 6 stations for the students to visit:
1. Model of the ferry with a demonstration of how it worked.
2, Pontoon Bridge
3. Artillery demo and relics display.
4. Display of flags and explanation of each.
5. Women's life during and after the war.
6. History of Jenkins Ferry and the Jenkins family
The FOJFB has received food and money donations from area merchants. The Beta Club at Poyen School baked cookie as a service project. All plans were finalized and we were ready for a busy weekend.
June 16, 2015
The regular meeting held in June centered around the success of our May activities
We voted to try and have these events again next year. Ways to improve for next year was also discussed.
There was a couple of last minute things added to the school days event. Students were also taken to Cox Creek where Arkansas Game and Fish met them and discussed rules and regulations about the lake. They were then met at Tulip and President Lawrence gave a presentation on the history of Tulip during the War Between the States and the roll it played in the Camden Expedition. She also pointed out where the schools, the Military Academy, and the Parade Field were located.
President Lawrence suggested investing a portion of the current FOJFB assets in an annuity who's interest would fund a scholarship for a qualifying senior Grant County student submitting the best essay on the period of 1860- 1875.
Other projects were mention as fund raisers including sponsoring a symposium with noted historians as speakers.
Executive Committee Meeting Minutes
Our main business was to plan for the Oct. 2 & 3, 2015 Timberfeast event, members volunteered to work while other planed for our float for the parade. The event was a success.
Executive Committee Meeting Minutes
January 9, 2016
The Executive Committee met to discuss the purposed budget for the planned Sept. re-enactment. Each item on the request was considered, questions that could not be answered will be referred back to the re-enactment committee.
The Executive Committee also needed to determine how the grant money and any donations the re-enactment committee might receive will be handled.
Other business discussed was:
1. Discussion about changes to the by-laws
2. Resignation of Mr. Roy Wilson as Secretary.
It was stated the president has the authority to appoint someone from the committee if possible, there being no one available, Mr. Harper made the motion to ask Brenda Stuckey to take the position. All were in agreement.
3. There was also a discussion about where the Parks Dept. stood in preserving the battlefield. Having not heard from them in some time, President Lawrence is to e-mail both Mr. Drexler and Mr. King for information.
January 19, 2016
Plans were started for Heritage Day at Museum planned for April 30th. Committees were appointed and volunteers were asked for.
The Friends of Jenkins Ferry Battlefield will participate in National Park Day cleanup day in April again this year.
The committee working on the planned reenactment for Sept. 16-18 presented their proposed budget. Mr. Harper and Ms. Horton was asked to go over each item.
The members involved are also planning a Living History event for Sept. 16th for the area school children.
There was discussion regarding the Sesquicentennial Markers, that were received and the dedications that were held in Nov. 2015. Two (2) of the markers have been placed in the park by the park staff and it was reported that they looked nice. There was discussion of when the other five (5) would be placed.
March 15, 2016
Discussion about a new web-site. The old one had been hacked and we are unable to get it back. Motion and second, to investigate getting someone to build a new site as soon as possible in order to have a way of advertising our events and keeping our members informed. Motion passed.
The committee planning the September reenactment gave us an update on the plans.
The elections of new officers was discussed, and it was decided to postpone the election until the By-laws can be updated to make them more workable members.
Motion and second to present a Grant County Senior a onetime $500.00 scholarship. Motion Passed: Guidelines for the scholarship along with a July deadline to apply were discussed. A committee was appointed to draw up the guidelines and have them sent to both Poyen and Sheridan High School and published in the Sheridan newspaper.
May 17, 2016
The first draft of the revised by-laws were presented, there were members that presented other changes. The changes will be made and presented at a future meeting. It was also announced that three (3) more of our Sesquicentennial markers had been placed, leaving two (2) more to be placed these (2) have been turned over to the FOJFB group and will be place in the next couple of months. The new web-site has been built and several things have been posted.
June 21, 2016
First order of business was the discussion of the final plans for the Sept. reenactment.
The revision to the bylaws were approved and President Lawrence set the election of new officers for August 16, 2016 meeting. Mr. Harper announced that he had set one of the (2) remaining markers and he would be setting the last one in the next few weeks.
August 16, 2016
The reenactment committee reported that interest in the Sept. event has been good, they are expecting over 300 re-enactors, several sutlers and food vendors. Friday there will be a school day program with classes from both Poyen and Sheridan schools attending.
The scholarship student was announced, Mariah Dykes for Poyen High School was the winner. Ms. Janet Wallace will present the check to Mariah as treasurer of the orgnaizatoin and as a school teacher. We will get in touch with her to present the check and make pictures for publication in the Sheridan Headlight.
New officers were elected following the revised by-laws, you can find them listed elsewhere on our web-site.